Vacant job

We are looking for someone who enjoys working in a structured way with planning, coordination, and follow-up, and has a willingness and ability to help others. Do you want to work at a government agency with the mission to help reduce poverty and oppression in the world and contribute to our mission together with others? Then this might be the job for you!

About the job

We are seeking a program administrator for the CSO unit Maxfem at our office in Rissne. The unit is responsible for supporting Swedish organizations that implement projects to strengthen civil society in developing countries. The role involves qualified administrative work focused on supporting the unit's case officers with quality assurance, internal governance and control, as well as financial administration related to aid efforts. You will also work on monitoring the unit's ongoing costs and assist with some other administration related to the unit's internal work. The role involves close collaboration within the unit. You will also collaborate with colleagues in other units and departments and at Sida as a whole. You will participate in Sida's global network for administrators for shared learning and exchanges with other administrators working in the same function worldwide.

Job responsibilities

• Ongoing financial administration such as reviewing payments to partners and handling invoices.
• Assist the unit manager with financial monitoring of the budget for internal costs.
• Support case officers in managing and quality assuring aid efforts in Sida's various IT systems (e.g., project management systems and documents, finance and invoicing systems). Support case officers in connection with procurements and call-offs from framework agreements.
• Together with the controller, quality assure decisions on support to partners.
• Participate in cross-departmental work on internal governance and control.
• Support internal and external communication, including handling incoming emails from the public and administering the unit's collaboration space on Sida's intranet.
• Support the introduction of new employees in the unit/department, e.g., handling IT issues, as well as general administrative and coordinating tasks.
• Support in planning and organizing planning days, seminars, and larger meetings.
• Write minutes at meetings, perform archiving.
• Assist the unit manager with tasks related to personnel administration and contribute to other administrative and coordinating tasks that may arise in the unit/department.

We offer

We offer a workplace with good opportunities for development and a work environment characterized by openness and diversity. You work based on a clear mandate and area of responsibility characterized by trust between you, your manager, and your colleagues.

As an employee at Sida, you work with the world as your workplace, with Agenda 2030 and the government’s value base as your guide. To meet the challenges the world faces today and in the future, we need people with different backgrounds and skills.

Qualifications

Education

• High school diploma, preferably in a relevant field, e.g., administration and/or economics or equivalent

Languages

• Very good knowledge of Swedish and English

Work experience and knowledge

• Good documented experience of independent administrative work
• Good documented practical experience of accounting and/or financial monitoring
• Good documented practical experience of finance, accounting, electronic invoice management, and document and case management systems
• Good experience of digital work tools and systems such as Outlook and the Office package (including Excel). Preferably experience with SharePoint.

Functional competencies/abilities:

We are looking for someone who has a genuine interest in working long-term in an administrative role at Sida.

For the role, it is important to have a very good ability to organize, document, and follow up on your own work. Being able to work carefully and structured towards set goals and given deadlines is crucial for success in the role. Furthermore, you are service-minded and enjoy providing support to others. Having good communicative and pedagogical skills is also important in a role that involves many contacts and collaborations within and outside the unit.

For this role, you need to:

• Be able to lead yourself and take responsibility for your own development
• Have the ability to handle stress, uncertainty, and risks
• Be able to collaborate in an intercultural context and in different constellations
• Be good at collaborating and creating trusting relationships
• Have the ability to engage in dialogue and create consensus
• Be able to translate experiences and lessons into action

It is an advantage if you have

• Experience of working in an administrative role at a Swedish government agency or within international development cooperation

Good to know

The position is a permanent employment with immediate start. A probationary period applies.

Sida offers the possibility of remote work to some extent if it works for the operations.

When contacting, please refer to ref. no. 16/26.

Further information about the position can be obtained from Ulrika Lång, 073 041 9111

Any questions about terms and other union matters should be directed to union representatives at Sida for Saco: [email protected] and ST: [email protected]

In Sida's recruitment process, selection questions are used as a tool for making an initial selection. Therefore, be careful with your answers so that they accurately reflect your skills and experience. Read more about Sida's recruitment process

Sida is a government agency. This means that information and application documents you provide to us may be disclosed under the principle of public access if someone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal information, please contact the contact person specified in the advertisement by phone.

Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on which email client you use, emails sent from ReachMee may get caught in the spam filter, so we encourage candidates to keep an eye on this.

About Sida

Sida – The Swedish International Development Cooperation Agency - is a government agency that works on behalf of the government and parliament to create conditions for better living conditions for people living in poverty and oppression. Our work should contribute to achieving the parliament's goals and the government's direction for Swedish aid.